Digitized information can be sent securely to network folders, printers, and fax services, improving efficiency and productivity, and reducing the costs of sharing and storing information. Reducing manual processes not only enables content to be available sooner and processes to be initiated faster, but also cuts down on the costs of physically handling and distributing information. Storing content electronically conserves floor space and money that would have been spent on physical storage. Easy to install, this market-leading software allows the management of all sending functionality for multiple HP MFPs and digital senders* from one central location with the HP Digital Sending Configuration Manager. HP DSS 4.0 is backed by unlimited phone support.

Specifications
The HP MFP Digital Sending Software (HP DSS ) is a software application that enables an HP Multifunction Peripheral (MFP) to send scanned documents directly to several types of destinations.

E-mail
Send the document as an attachment to one or more e-mail addresses. Recipients can print, store, and forward the documents they receive in this way. They can also open the documents in various programs and edit them to meet their specific needs.

Fax
Send the document to one or more fax machines. Recipients receive these documents just like any other fax. Three types of fax are supported: LAN (local area network) fax, Microsoft® Windows® 2000 or XP fax, and Internet fax.

Folder
Send the document to one or more shared folders. Users can select from a list of pre-defined folders or, if authenticated, can specify a destination from the control panel. Supported folder destination operating systems include Windows 98/2000/XP/NET, as well as Novell.

Secondary e-mail
The secondary e-mail feature is designed for solutions requiring data security. This feature interacts with a third-party application for a total solution. The secondary e-mail feature differs from the regular e-mail feature in that the data between the MFP and the HP DSS server is encrypted. An rfc822-compliant e-mail message with the scanned data as an attachment is created in the folder “\hpemail2” in the DSS program directory. The third-party application, which is monitoring this folder, processes the e-mail message and sends it out in a secure manner. The name of the control panel key on the MFP is set by the HP DSS administrator. The feature is identical to e-mail, using the same fields and address books.

Workflow
Workflows give MFP users the ability to send additional information along with the scanned document to a specified network location. Prompts at the MFP control panel are used to query the user for specific information. The third-party applications monitoring the network folder can then retrieve and decipher the information, performing the desired operation on the scanned image.

Send to printer, send to FTP server
Using the workflow feature, documents can be sent to network printers and FTP server destinations accessible from the network. The digital sending process transforms paper-based information into digital images. Documents are initially scanned at the MFP, and then transmitted to a network-connected computer where HP DSS is installed. HP DSS can also be set up to require user authentication, ensuring that only authorized persons use the MFP digital sending features. At the MFP control panel, users select the send option they want. Capabilities at that point depend on the option.